​​The Board of Education offers flexible recreational and meeting space rentals to community groups for private, non-profit, and commercial purposes.

If you would like to rent a space, please review the processing timelines and instructions for new and returning clients below. Current rental rates, District Wide Closures, and our Rental Terms and conditions are available to review in the left menu.

Field rentals are available for booking through North Vancouver Recreation and Culture (NVRC).

School Availability

The availability of school facilities varies and rental use must not impact the delivery of Kindergarten to Grade 12 programs. School and other District programs have first priority in the use of facilities. 

Elementary school facilities are available on weekdays after 5:30 p.m. and all day on weekends. Secondary school facilities are available on Fridays after 5:30pm and all day on weekends.

An additional fee is charged on weekends for custodial services.

Please note that gymnasiums are rented in minimum 2 hours blocks, with weekday start times of 5:30pm. 7:30pm or 8:30pm. Other room types have a minimum 1 hour duration.

Outside of school hours, other outdoor spaces such as basketball courts, sport enclosures, covered areas, and playground spaces on school property are available for casual community use only. 

Commercial coaching and any type of organized or pre-scheduled gathering anywhere on school grounds is prohibited unless there is a rental agreement in place. These types of usage include but are not limited to fitness classes, boot camps, individual or group coaching, team practices, organized social gatherings. Please also note that any activity on school property must comply with municipal bylaws with respect to times of use, noise generated, types of usage, animals, and any other applicable regulation. 

​​​Rental Rates - July 2026

​The rate schedule​​ is available, effective July 2026. These rates will apply to the 2026-27 school year. 

2026-2027​ Rental Requests

We are currently accepting rental requests for the period from Monday September 21, 2026 until Sunday June 13, 2027 as outlined below.

All district wide closure dates (as listed on the left menu of our website) and school use dates will be automatically excluded from contracts. In addition, school and school district events have priority and may cause rental disruption or changes to issued permits as the school year progresses.​

Returning Groups

Groups with regular weekly rentals that are eligible for priority booking will be contacted by our offices prior to June 5, 2026 with instructions on renewals. Requests for renewals must be received by June 30, 2026 to be considered.

Returning renters that are requesting schedule adjustments including a new day/time, time extension or a change of location must submit a new request. Information on submitting a new request can be found below.

New Requests

Information for Individuals and groups that would like to request a facility rental for the upcoming school year will be posted here shortly.

Note that new requests must be submitted a minimum of 10 business days prior to the first date of use, and will be processed in accordance with the timeline below. 

After School Programs

Approved after school programming that is facilitated and supervised by external individuals or organizations are required to have a rental agreement and insurance in place with the school district.  

After school programs are based on the needs of the school, are to be run for students of that school only, and are to begin at school dismissal time. Programs are approved and coordinated by individual schools directly, with paperwork being issued by the district once programs are decided upon.

Rental rates for after school programs are based on our published rate schedule and are bound by the same terms as all community rentals. A signed contract, payment and insurance must be in place prior to the program starting.

Processing Timelines

Prior to accessing any school facilities, all individuals and groups must:

• Have a fully approved Facility Rental Permit in place prior to accessing any school spaces.
  
• Provide proof of liability insurance of $5 million per occurrence naming The Board of Education of School District No. 44 (North Vancouver) as an additional insured. Insurance can be obtained from your local insurance provider or at eventpolicy.ca.
  
• Submit full payment for the rental
• If there is intent to serve alcohol, renters are required to disclose this intent in their facility rental application, and then follow the process for obtaining permission and appropriate licenses as indicated on the left side of this page. In addition to full payment of the rental contract, a deposit equal to 50% of the total rental contract is applicable. Renters must also provide proof of liability insurance as detailed above with the addition of host liquor liability.

In addition, the group organizer is responsible for:

• Ensuring that all participants are supervised while in the facility
• Ensuring that the group abides by all facility and School District rules, policies and procedures as outlined in the Facility Rental Agreement Terms and Conditions
• Ensuring that the group adheres to Municipal and Provincial regulations and bylaws
• Understanding that there is no buffer time between scheduled groups, and ensuring that the group enters and exits the space at the contracted time
• Ensuring that the group only uses the spaces as outlined on the Facility Rental Agreement
  

Cheakamus Centre - The Natural Place to Meet

Cheakamus Centre, home of the North Vancouver Outdoor School, is pleased to provide year-round rental access to unique venues and accommodations for nature-inspired meetings, retreats, and celebrations.  Situated on 420 acres of ecological reserve in the Cheakamus River Valley near Squamish, BC, this magical setting inspires reflection, understanding, and connection to the natural world.  Whether it's a milestone celebration event with exceptional catering, a corporate team-building activity led by our experienced staff, or a private retreat with self-guided programming, we ensure guests a memorable and seamless experience.  Cheakamus Centre can accommodate groups of up to 300 people.

For more information about booking your next meeting or event at the Cheakamus Centre, please visit the Cheakamus Centre ​website. Find sample menus, room layouts, accommodations, photo galleries, and FAQs about Rentals at the Cheakamus Centre.

Proceeds from facility-rentals support our environmental education and leadership programs for children and youth. 

 

 

Questions and Answers about Rentals

Q. What school facilities are available for rent?
A. To find a school in a specific area, please use our School Locator Tool. 

Q. What times can I request?
A. School facility availability varies and rental use must not impact the delivery of the North Vancouver School District's educational programs. School and other District programs have first priority of the facilities. School space is not rented during vacation periods (winter, summer, and spring break). A full list of District-wide closures is available on our Rentals page in the left menu. 

Elementary school facilities are available on weekdays after 5:30 p.m. and all day on weekends.

Elementary gymnasiums are rented in minimum 2 hours blocks, with weekday start times of 5:30pm, 7:30pm and 8:30pm. In exceptional cases where a gym rental begins after 8:30pm, or for other room types, the minimum duration is 1 hour. 

Secondary school facilities are available on Fridays after 5:30pm and all day on weekends. Secondary gymnasiums are rented in minimum 2 hours blocks. 

In all cases, an additional fee is charged on weekends for custodial services.​

Q. Are parts of the Education Services Centre on Lonsdale available for rent?
A.  At this time, the Education Services Centre is not available for rental.

Q. Is the BlueShore Financial Environmental Learning Centre at Brackendale (near Squamish) available for rent?
A. Yes, please find more information on the Cheakamus Centre website.

Q. Do all school facilities cost the same rate?
A. The fees vary depending on the venue, group classification, and custodial time, if required. A full Fee Schedule is available on the Rentals page in the left menu.

Q. Are custodial fees required for my booking?
A. ​​Custodial services includes opening and closing the facility, and servicing of the facility during and following a rental.

Custodial services are required for all rentals that occur during times when the facility would normally be closed (i.e. weekends, before/ after hours), events including alcohol, filming activities, and any rentals that involve any of the following: food or drink of any kind, decorations, art supplies, more than 200 people. 

Custodial services is required for a minimum of 30 minutes prior to the first person arriving at the facility to a minimum of 1 hour following the rental. The amount of time required following the rental is based on the details of the event and will be confirmed prior to permit approval.

In all cases, the Rentals Department will assess the type of event and details and may determine that custodial services are required. This will be confirmed with the renter prior to permit approval.​

​ Please see our posted rental rates for current fees.

Q. Can we rent a classroom space?
A. Classroom space may be available in secondary schools and can be requested on the Facility Rental Application.​

Q. How old do I need to be to rent an SD44 facility?
A. You must be 19 years of age​.​

Q. Can we rent a space to play floor hockey?
A. At this time, we are not currently​ not accepting new floor hockey rentals.

Q. Can we film on school property?​
A. We do our best to accommodate filming requests.  Please provide details of your request in the Rental Application Form. A signed contract is required prior to any filming at any location. Should you wish to visit a school to assess suitability for filming, an advance appointment is required to be coordinated through our rentals office. Please do not visit the school without an appointment.

Q. Can we use school equipment?
A. Equipment is not included in the rentals. However, some schools may allow the use of specific sporting equipment in gymnasiums such as volleyball nets and stanchions, indoor nets, or the use of chairs and tables. Should the requested equipment be available, it must be pre-arranged and included on the rental agreement. The renter is responsible for setting up and taking down the equipment and restoring it to it's original location. Rental fees for approved equipment will apply. Please see our published rates for current equipment fees.

Q. Can we rent school fields?
A. Field rental and use is coordinated through the North Vancouver Recreation & Culture under a Joint Use Agreement that delineates hours of use between the school and the community.

Q. If I have a question about my Rentals Application or Agreement, what should I do?
A.  Please direct all rentals related inquiries to rentals@sd44.ca.

Q. How long will it take before my request is approved?
A. The Facilities Department makes every effort to review and respond to rental requests in a timely manner. The time it takes to review a request and provide feedback varies based on the type of request and approvals required. For this reason, requests must be submitted at least 10 business day in advance.

Q. Why do you need to know how many participants?
A. Our on-site staff must know how many people will be entering the building. This information is also required for reports to the Ministry of Education.

Q. Do I need general liability insurance and how much does it cost?
A. Renters must arrange their own general liability insurance of $5 million naming The Board of Education of School District No. 44 (North Vancouver) as an additional insured. Insurance can be obtained from your local insurance provider or at eventpolicy.ca.

Q. What are the requirements and responsibilities of renters?
A. Adequate supervision is essential and all persons renting schools are required to give this careful attention.  Renters must carry appropriate insurance coverage and be prepared to pay for any loss and/or damage caused by individuals who attend or gain access through the rental. Please see Policy 801: Community Use and Rental of Facilities.

All persons renting school facilities are required to agree to hold the Board of Education harmless from all and any liability resulting from bodily injury and damage to property.

Renters must obey all reasonable direction of the School Board employee in charge of the school building at that time.

Q. What is the School District's refund and cancellation policy?
A. Please see our Rental Terms and Conditions located in the left menu of this page for details​

Q. Are rentals during inclement weather?
A. In the event of inclement weather in which schools are closed during the day, schools will not be open for community use in the evening. In these cases, the school district will automatically cancel all rentals and provide a refund. 

In the event of inclement weather or power outages in which schools remain open, there is still a possibility that community rentals will be cancelled in the evening. The school district will endeavour to communicate to rental groups as soon as possible.

Q. Can we advertise through the school or attach posters outside the school building?
A. No advertising may be done through the school nor can advertising be attached to the outside of the school building.

Q. Can we smoke in the rented space?
A. All schools in British Columbia are tobacco-free. The ban applies to school property at all times, regardless of whether or not school is in session. For more information about the BC Tobacco Control Act, please see the Ministry of Health's website and Policy 804: Smoking on Board Premises. The BC Tobacco and Vapour​ Products Control Act comes into force on September 1, 2016.

Q. Can we drink alcohol in the rented space?
A.  Alcoholic beverages are not permitted without the written approval of the Secretary Treasurer. Information on this process and a full list of requirements for events with alcohol is available on our rentals page on the left menu. The groups submitting requests in writing must comply with B.C. laws and obtain the appropriate liquor license. Additional information is available through the BC Ministry of Justice Liquor Control and Licensing Branch.

Q. Can we sell food in the rented space?
A. A food permit is required to sell food in school spaces. Please see the Vancouver Coastal Health website for more information about regulatory requirements to offer food services.​

Q. Can we leave items at the school facility and arrange for next-day pickup?
A. All items must be removed from the facilities at the end of the rental period as specified in the rental agreement. The Board will not be responsible for any property left on the school premises.​

Q. How do we visit the school or see the space prior to submitting our request?
A. Groups may view photos of the facilities at any time on our online booking system. Please note that spaces are subject to change, and not all spaces have available photos.

Q. How do I gain access to the school for my booking?
A. On the day of your rental, please proceed to the main entrance of the school. If the door is locked, please call the posted Custodian phone number for access.  The number is posted to the front door of the school.   

Facility access will be permitted only for the times identified in the Rental Permit. Access will not be permitted prior to the start time, and groups must vacate the building no later than the end time specified. 

​​Q. Who do we contact on weekends if we have an urgent matter relating to our facility rental in the North Vancouver School District?
A. Please contact the Custodial Services Manager: 778-772-1511.

Questions?

If you have questions or for more information, please contact:
SD44 Rentals
Email: rentals@sd44.ca
Phone: 604-903-4611​