Sutherland Secondary
North Vancouver School District
Absence Reporting


Excusing Absences and Lates:

Please report student absences by email: sutherland_attendance@sd​ Please ensure the word “absence” appears in the subject line and please put your child’s full name and grade in the body of the email. You can also notify the school of a students late arrival or early dismissal. Students who are late should go directly to their class NOT to the office. 

Students who have symptoms of COVID-19, even if mild, MUST stay home. 

Health Awareness​

Health Awareness means checking for symptoms of illness (including but not limited to COVID-19 symptoms) and not coming to school when sick. 


Parents may also leave a message at 604-903-3500 to report a student absence, late arrival or early dismissal.  Students cannot call in their own absence. Only messages from parents and legal guardians are accepted.  We prefer you to email this information to the school whenever possible. 


Format when reporting an absence: 

  • First Name 
  • Last Name  
  • Grade 
  • Date of absence and length of absence (whole day, portion of day or multi-days) 
  • Reason for absence (e.g. ill, appointment, vacation) 
  • If the student will be late or leaving early please note the arrival and departure times. 

    *It is NOT necessary to provide your telephone number as it is already in our system 

    Examples of what NOT to say: 

    “Hopefully will be in…”, “might be away...”, “if feeling better will be in later…” (students must stay home when ill).

     Excused absences will be entered into the school attendance system so teachers will see that the absence is excused. Parents/Guardians are urged to try to schedule appointments for students outside of school time whenever possible.

    What to do when you receive a phone call stating your child was absent from a class: 

    If your child says they were in class, they must speak with the teacher who marked them away.  Only the classroom teacher can verify and change the attendance. 

    Leaving the school once classes have begun: If a student is leaving the school for any reason, parental permission is required and they must sign out at the office.  This is extremely important in case of an emergency.

Planned Family Absences: 

Parents are discouraged from planning family vacations when school is in session. If students are going to miss school for family vacations, they should complete a Planned Absence form. This should be obtained from the office prior to leaving.