Student Registration/Transfer Requests

2020/21 School Year

This page includes information about:

• Continuing students
• New Registrations - Kindergarten to Grade 12
• Documents required for all Student Registrations
• Transfer Requests - Current North Vancouver School District students only
• Grade 7 to 8 Transfer Requests
• Feeder Schools
• Priority placement of students
• Late French Immersion - Grade 6 entry

All children new to North Vancouver (not currently attending a North Vancouver School District school), must be registered at Central Registration. A parent or court ordered legal guardian must submit the form/s and documents (Kindergarten to Grade 12) in person at the Central Registration Office.  At this point we cannot accept scanned/emailed versions of the registration documents.

Central Registration Office

Education Services Centre – 2nd Floor
2121 Lonsdale Avenue
North Vancouver, B.C. V7M 2K6

Regular Office Hours:

8:30 a.m. to 4:30 p.m., Monday to Friday

Summer Office Hours:

July 2 to August 31, 2020

• Monday through Friday, 8:30 a.m. to 3:30 p.m. (closed for lunch from noon to 1 p.m.).
  

Note: The office is closed on B.C. statutory holidays.

Continuing Students

Students currently attending schools in North Vancouver School District are not required to apply annually to continue their registration in their current school. 

Kindergarten Registrations

Priority registration time period:  November 4 to December 13, 2019 at 4:30 p.m.

Registrations received following the priority deadline will be placed according to the available space, facilities, resources, or the appropriate educational program required to meet the student's needs and your place of residence.

New Registrations Grade 1–12

Registration for priority placement consideration begins: January 20, 2020

Deadline for priority placement: February 28, 2020 at 4:30 pm

Registrations received following the deadline will be placed according to the available space, facilities, resources, or the appropriate educational program required to meet the student's needs and your place of residence.

Please bring the originals - Staff at the Central Registration office will make copies

Documents required for all student registrations:

Completed Student Registration Form and

1. Child's birth certificate
• Ideally, showing parent names, with certified translation in English, if applicable. 
2. Proof of Status in Canada for both parents and children
• Canadian Citizens - Canadian Birth Certificate, or Canadian Passport, or Citizenship Card/Certificate, or Certificate of Indian Status Identification Card
• Permanent Residents -  Passports and valid Permanent Residence Card or Confirmation of Permanent Residence Document (valid landing document)
• Work Permit – Passports and parent's Work Permit, parent's Letter/Offer of Employment, accompanying parent’s Visitor/Work Permit & child's Visitor/Study Permit
• Study Permit – Passports and Parent's Study Permit, Letter of Acceptance from school program/admission letter, and proof of tuition payment, accompanying parent’s Visitor/Work Permit & child’s Study/Visitor Record Permit
• Refugee Claimant Document and copies of Passports
• Diplomatic Card and passports.
3. Legal original court documentation involving guardianship – separation, divorce, guardianship orders, adoption orders, etc.
4. Proof of address – Accepted Documents are:
• Home Owners
• Current BC Hydro, gas, landline telephone, or internet/cable statement
• Purchase agreement if you just bought a new home with subjects removed
• Renters
• Formal rental or lease agreement and a current BC Hydro, gas, landline telephone or internet/cable statement in the tenants or landlord/homeowners name (as per lease/tenancy agreement)
• Please note: If you do not have a formal tenancy agreement (ex. living with family/friend) we require:
• Letter from the tenant/homeowner stating this living arrangement including the names of all your family members (children & parents) living in their residence, and
• Proof of their address (as per accepted documents above) 
5. School Reports, with certified translation in English, if applicable
• Elementary school: Report cards from the most recent school year
• Secondary school:  Most recent report card (for grades 8 and 9) or, for older students, report cards from Grade 10 to current year
• If applicable, any Individual Education Plan (IEP), Psycho-Educational reports, or medical reports
6. Please submit a copy of your child’s immunization record to Vancouver Coastal Health.  It can be submitted by e-mail (photo or scan) to: nsimmunizations@vch.ca or fax to: 604-983-6883.

Student Registration Form (Fillable Form)

Student Registration Form (Print and Fill)

Transfer Requests

Priority transfer time period: January 20, 2020 to February 28, 2020 at 4:30 p.m.

The staff at Central Registration will accept transfer requests during this priority period for students currently attending a North Vancouver School District school who wish to attend a different NVSD school or program for the 2019-20 school year as per the following:

• Grade 7 students who would like to attend a secondary school other than their designated receiving school (see feeder/receiving school list below)
• Students wishing to change their current program from French Immersion to English
• Current English Kindergarten students wishing to attend the Grade 1 French Immersion Program (lottery for applicants used to determine entry)
• Students wishing to attend a different NVSD school

A parent or legal guardian needs to fill out a Transfer Request Form and submit it in person to Central Registration with the required documents listed below.

Documents required:

1. Proof of address – Accepted Documents are:
• Home Owners
• Current BC Hydro, Fortis gas, landline telephone, or internet/cable statement
• Purchase agreement if you just bought a new home with subjects removed
• Renters
• Formal rental or lease agreement and a current BC Hydro, gas, landline telephone or internet/cable statement in tenant’s or landlord/homeowner’s name (as per lease/tenancy agreement).
• Please note: If you do not have a formal tenancy agreement (ex. living with family/friend) we require:
• Letter from the tenant/homeowner stating this living arrangement including the names of all your family members (children & parents) living in their residence, and
• Proof of their address (as per accepted documents above)

1.  Guardianship documentation , if applicable

After the February 28, 2020 priority deadline, the staff at Central Registration will only accept transfer requests for students currently attending a North Vancouver School District school who wish to attend their catchment area school. For all other transfer requests, parents/guardians will need to speak to the Principal of the school the student is currently attending.

Please note: International students must contact the International Department to discuss any changes to their school placement; these enquires are not processed by Central Registration.

Transfer Request Form (Fillable)

Transfer Request form (Print and Fill)

Grade 7 to 8 Transfer Requests

If a Grade 7 students would like to attend a secondary school other than their designated receiving school (see Feeder/Receiving School list below), the following procedures apply.  A parent or legal guardian must complete a Transfer Request Form and submit it in person, with the required documentation (proof of address & guardianship documentation, if applicable) to the Central Registration office prior to February 28, 2020 at 4:30 pm.  Placement will depend on space and facilities availability.

For example, if a student attends the Grade 7 French Immersion program at Sherwood Park Elementary School, they would automatically feed into the Grade 8 French Immersion program at Windsor Secondary School. If the student wants to attend Seycove Secondary School because it is their catchment secondary school (English program), then their parent/legal guardian would need to submit a Transfer Request Form and documentation before the February 28, 2020 deadline.

Elementary Feeder Schools and their Designated Secondary Receiving Schools 

Priority Placement of Students

Priority 1 - In Catchment area

Priority 2 - Out of Catchment area with sibling already attending same school/program

Priority 3 - Out of Catchment

Priority 4 - Out of District

Registrations received following the deadline will be placed according to the available space, facilities, resources, or the appropriate educational program required to meet the student's needs and your place of residence.

Late French Immersion - Grade 6 Entry

Applications for Late French Immersion open on January 22    

Late French Immersion is designed for non-French speaking students. Following two years in Grade 6 and 7 at the elementary level, Late French Immersion students complete their bilingual program with their peers from the Early French Immersion program at a secondary French Immersion school.  After September 30, 2020 we will no longer accept new registrations for entry into the Late French Immersion program for the 2020-2021 school year.

A parent or legal guardian must submit in person a completed Late French Immersion Registration Form to the Central Registration office, with guardianship documentation, if applicable.

Students new to the North Vancouver School District must also submit the Student Registration Form and documents to Central Registration.

Late French Immersion Student Registration (Fillable)

Late French Immersion Registration Form (Print and Fill)

For further information, please contact: registration@sd44.ca or call 604-903-3368.